Paycor Scheduling

Paycor Scheduling (formerly Ximble) is comprehensive and powerful employee scheduling and shift planning software that also offers small to midsize businesses (SMBs) and larger enterprises time tracking functionality. Paycor Scheduling (which begins at $1 per user per month for the Core plan) is a template-based solution that’s still quite dynamic in operation and should serve most human resources (HR) professionals’ needs, provided they can work within its parameters. Unlike our other Editors’ Choice winners, Deputy and Humanity, Paycor Scheduling relies heavily on master settings that shoehorn users into specific fields, options, and notifications.  

As a Software-as-a-Service (SaaS) solution, Paycor Scheduling is fairly nimble, especially for things like last-minute schedule changes and for sending quick alerts to managers. For companies that can work within Paycor Scheduling’s fields, options, and notifications, the solution does cover the most commonly encountered shift management tasks. What’s impressive about it is its style, usability, built-in chat functionality, and some very attractive pricing.

Paycor Scheduling also features outstanding mobile applications for both Android and Apple iOS that have almost the same functionality as web user interface (UI). Certain aspects of Paycor Scheduling, such as some settings, reports, and approvals, are accessible only on the web client because they make more sense there.

Three Pricing Tiers

Paycor Scheduling comes in three price tiers: Core, Advanced, and Enterprise. The Core tier is available for $1 per user per month for an unlimited number of users. Included in this package are Android and iOS apps, email notifications, exhaustive reporting, and 24/7 support. For an extra dollar per month per user, you can add time-tracking functionality to the package. The Advanced tier costs $2 per user per month (or $3 with time tracking added, which includes facial recognition capabilities). With this Advanced package, you’ll get all of the Core features plus payroll integration.

Compared to other tools we reviewed, Paycor Scheduling is affordably priced. Here’s how it compares to some other software in its class: Deputy also only costs $1 per user per month for scheduling, announcements, tasking, and 24-hour support. It can be upgraded to $3 per user per month for payroll integration and reporting. The Enterprise plan, whose pricing will depend on a businesses’ needs, features customized pricing, and gives you access to customized roles, permissions, and extensions, and also provides a dedicated account manager and custom development for larger organizations. Meanwhile, Snap Schedule costs $900 per year for 25 employees, which translates to about $3 per employee per month, which is typical for most software in this category.

Paycor Scheduling calendar view pageAPS Online and ShiftBoard, which can become quite cluttered in the calendar views. When you log into the system, you’re greeted by several widgets that display the shifts you’ll be working for the day, the members of your team who have clocked in; your daily, weekly, and monthly labor costs; and your monthly and weekly employee, hour, and labor cost tallies. You’re also able to view all of your recent notifications, team announcements, and scheduling requests. Any of these widgets can be collapsed to clear space for the information you’re more keen on viewing. Paycor Scheduling makes great use of the screen, and manages to clearly and cleanly convey the most important data.

The software features left-hand navigation, which is a neat stylistic choice that dramatically opens up the Schedules view. We found that most of the dashboards, such as those in Snap Schedule and even Editors’ Choice winner, Deputy feature upper navigation, which occupies more real estate than most users would like.

Inside of the Schedule tab, you’ll see your personnel and their associated shifts for the day, week, or month depending on how you sort your information. Regardless of which calendar you choose, you’ll be pleased by how much space and color coordination is given to each employee and their assigned shifts. This is easily the cleanest and most palatable schedule we’ve reviewed.

Paycor Scheduling Dashboard screenshottime tracking is Paycor Scheduling’s Team Chat functionality. It’s available within the web client as well as on mobile. Previously available only to subscribers of the Advanced plan, having Paycor Scheduling Chat available to all users can be seriously useful. Simulating the quick and convenient functionality of apps such as Microsoft Teams and Slack, Paycor Scheduling’s chat widget “Team Chat” enables team members and managers to quickly message each other for scheduling and shift changes.

Team Chat looks straightforward but is actually robustly configurable thanks to various permissions levels. Team Chat lets managers create chat channels, and it’s even possible to share links to various types of files and document types.

Since Team Chat is designed to be used on desktops, mobile phones, and tablets, it optimizes its UI for what works best on whatever device or orientation it is being used. The best feature of Team Chat is that it’s so easy to use. This is one of Paycor Scheduling’s best features and employees will need no training whatever to start using it.

A Few Downsides

Paycor Scheduling does have a few downsides. For example, unlike other tools in this space that offer a comprehensive list of prepackaged templates, Paycor Scheduling offers none. Instead, you’ll have to import your existing schedules from Microsoft Excel or a CSV file, and then save them as a template if you’re keen on not creating a new template within the tool itself.

Another issue with the tool is its reliance on prebuilt master settings. Because you can’t customize the tool and the fields associated with your employees and their schedules, you’re not able to add out-of-the-box settings or special needs for employers and schedules. For example, if you have a truck driver who is allergic to corn, then there’s no way to customize the tool and the schedules to automatically restrict that driver from making corn deliveries during his or her shift. In other systems (namely, Snap Schedule), you can create as many fields as you like, and each of these fields is factored into the automatic scheduling and scheduling conflict override.

Final Thoughts

Overall, Paycor Scheduling is a force to be reckoned with in the shift scheduling space. It’s the cleanest, most modern-looking UI you’ll find, and it’s very easy to use. Plus, it’s one of the more affordable products you’ll find. Add the multifunctional Android and iOS apps and a sterling team chat implementation and Paycor Scheduling really shines as a superb option for SMBs.

However, the tool is missing several key elements that help you automate schedules. Because of these missing features, it might fall short of some businesses’ expectations. This is one instance in which trying out the 30-day free trial is key to determining if Paycor Scheduling can do what your business needs.

October 31, 2020
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